Cookies are small text files that are deposited on your computer’s disk when you visit a site and may be sent back to that site when you visit again. This enables websites to know if you have visited before, but not to identify you individually. We use cookies through third party websites such as Google Analytics to monitor visits and help us improve our website. It is possible to set your browser to block all cookies, but doing so will make some websites difficult or impossible to use.

If you have any general queries, please contact us at enquiries@daviestanner.co.uk.

This privacy policy explains how davies tanner processes your personal information (‘data’).

In this policy, “processes” means collects, stores, shares and otherwise uses for lawful purposes. “We” and “our” means davies tanner and it covers all the instances where we might process personal information clients, media, visitors and other relevant parties of davies tanner.

This policy has been updated in May 2018 to reflect the new data protection legislation called the General Data Protection Regulation (GDPR) and the Privacy and Electronic Communications Regulation (PECR).

If you have any questions about this policy or how we use your personal information, please contact us using the contact details given below.

Organisations are permitted to process data if they have a legal basis for doing so. Davies tanner processes data on the basis that in furtherance of our business objectives:

• Express and informed consent has been given by the person whose data is being processed; and/or
• davies tanner has a legitimate interest in processing the data; and/or
• It is necessary in relation to a contract or agreement which the person has entered into or because the person has asked for something to be done so they can enter into a contract or agreement; and/or
• There is a legal obligation on davies tanner to process data.
• Where davies tanner is relying solely on consent as the basis for processing data, we are required to obtain your expressed consent and you can modify or withdraw this consent at any time by notifying us in writing, although this may affect the extent to which davies tanner is able to provide services to or interact with you in future.

davies tanner may change this policy from time to time and any such changes will be published on our website. Notwithstanding any change to this policy, we will continue to process your personal data in accordance with your rights and our obligations in law.

Your personal information: what we collect

The personal information we collect about you will depend on your relationship with our business. It includes (but isn’t limited to):

• your name, address, telephone number and email address;
• passport information and travel details;
• your preferences and interests, we may utilise your preferences to ensure we send you the most relevant communication in the future;
• other information you provide to us from time to time which is relevant and necessary for us to collect and process;
• your activity online concerning your visit/s to our website and when we send you an email;

You, as the data subject, may change your preferences or request deletion of your data at any time in writing (via email), subject to any overriding legal obligation that we may have for its retention.

We may keep such data on a ‘suppression list’ so we know not to contact you or process your data in future until further notice.

You also have the right to raise any issues of concern about us regarding data protection and our processing of your information to the data protection regulator, The Information Commissioner’s Office (ICO). Here is a helpful link to their website. https://ico.org.uk/concerns/

We do not, and never would, profile your information. Profiling is an automated process which uses publicly available information to reach conclusions about supporters and then marketing to them accordingly.

We would also never sell your information to a third party.

How we use your personal information

We use your personal information for the following purposes:

• to send you administrative notices, relating to our organisation and its activities, where relevant;
• for our internal purposes such as management, research, analytics, organisational reporting, and ways that will improve efficiencies;
• to check with you that you are content with regards the type of communications that you receive;
• to market our company and its relevant information, including dt insights newsletter sharing relevant insight, interview and options from the events industry, that may be of interest to you by the appropriate means and in accordance with the GDPR and the PECR;
• we may use cookies and other similar technologies on our online channels or platforms to help you have a better experience when you engage with us;
• to create anonymous and aggregated reports about our supporters, customers or members to ensure our organisation is communicating with and delivering the best possible services;
• to help the emergency services if required;
• to prevent and detect criminal activity and fraud;
• to comply with applicable laws, regulations, court orders, government and law enforcement agencies’ requests, to operate our systems properly and to protect ourselves, our beneficiaries and our supporters;

Who we share your personal information with

We do not sell or share personal details to third parties for the purposes of marketing.

But, if we run a campaign, event or fundraising activity, it may require the service of a third party and then we might need to share your details with them. This would happen if your data was required to deliver the specific activity, for example we would share your data with an outsourced mailing house provider, in order for us to send you a fundraising appeal.

If we share your data with colleagues or programme partners, including outside of the European Union, we will only do so if we are confident that they adhere to the same high standards that we do when processing data and protecting its privacy and security.

When we share your information with other organisations or data processors we don’t allow them to use your information for their own purposes and they have to follow our strict instructions whilst complying with appropriate security measures. We regularly assess their security measures and we continue to monitor their compliance throughout the time we use their services.

We may also share your data with law enforcement agencies, regulators, courts, public authorities or emergency services when required to do so.

Cookies and other similar technologies

We use cookies and similar technologies to collect and store information (which may include your personal information) about how you interact with our website. We may use these technologies to help us deliver relevant information about our organisation.

Cookies are small text files placed on your device which uniquely identify your device. Cookies cannot be used to run programs or deliver viruses to your device.

For more information about our use of these technologies please contact our assigned Data Protection Officer (DPO), Nicole Moor, Senior Account Executive, 01892 617 914, nicole.moor@daviestanner.com.

Our website may contain links to other websites of interest. Once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the website in question.

How long we keep your personal information

The period for which we keep your information depends on the purpose for which your information was collected and the use.

We will not keep your personal information for longer than necessary for those purposes or for any other legal requirements. If you would like more details in relation to your personal data, please contact us.

We review all data retention periods every 6-months for the first year following GDPR regulations, then yearly. Data collected for accounts purposes are kept for seven years plus an additional period of six months. You can request data we have on file to be forgotten.

Keeping your personal information up to date

We want to make sure that any personal information we hold about you is up to date. So, if you think your personal information is inaccurate, you can ask us to correct or remove it at no charge to you.

This is called your right to rectification. Please contact us if you would like to change any information that we may hold on you.

Under the GDPR, you have a right to know what personal information we hold about you. To request any information, please contact our Data Protection Officer (DPO), Nicole Moor, Senior Account Executive, 01892 617 914, nicole.moor@daviestanner.com, and we will make sure that this is handled in a swift and appropriate manner.

If you do not want to receive information from us or would only like to receive information about a certain aspect of what we do, please get in touch with us and we will change your preferences.

How we protect your personal information

We maintain the highest standards of data privacy and security to protect your personal details and other information about you because we want you to feel completely confident about the communications you receive from us.

We regularly review our processes and procedures to protect your information from unauthorised access and use, accidental loss and/or destruction.

How to contact us

Please contact our assigned Data Protection Officer (DPO), Nicole Moor, Senior Account Executive, 01892 617 914, nicole.moor@daviestanner.com

It is our policy to conduct all of our business in an honest, transparent and ethical manner. This includes ensuring effective systems and controls are in place to minimise the risk of slavery and human trafficking taking place in our agency or supply chains. We take a zero-tolerance approach to modern slavery and human trafficking within davies tanner and our suppliers and partners and are committed to acting professionally and with integrity in all our business dealings and relationships with our clients and stakeholders.

The Anti-Modern Slavery and Human Trafficking policy is available to all of our team members, clients, partners and stakeholders. As part of our commitment to ensuring a high level of understanding of the risks of modern slavery and human trafficking in our business, all of our team members undergo annual coaching so that they can recognise signs of slavery and human trafficking.

We will continue to review our processes and procedures with our clients and partners to ensure potential risks in our business are identified, assessed, mitigated and monitored.
Our team members receive no less than the prescribed minimum wage and we apply robust immigration checks and expect the same standards from our clients and partners.

Our Anti-Modern Slavery and Human Trafficking policy will be reviewed on a regular basis by or on behalf of the Managing Director, Robert Wright.